Any outdoor event has its challenges certainly, but the biggest fear for all event planners, moms, dads and guests alike is the unpredictability of the weather. Having a gorgeous 75 degree sunny day right before your event, only to have torrential rainstorms the day of your event that have you shooting dagger eyes to the weatherman for being wrong is so not our idea of fun.
Contingency plans are always good to have, but at the end of the day it is still a force of nature (literally) that you have no control over. Our friends at Precision Event Planning NY have come up with a great handy checklist that every bride to be and family/ event/ coordinator/planner should take a gander at to help alleviate some common issues that can be controlled…
Although the sun may have been shining bright the day you signed your contract for your wedding venue, that doesn’t mean unexpected weather will not make an appearance on your big day. When living in the North Eastern part of the US, each season offers a delightful variety of wonderful ways to celebrate your wedding, but it can also cause much commotion if not prepared for it to take an unexpected turn. Here are some tips to avoid disaster on your wedding day and shine bright like the sun even if the sun is hiding in the clouds.
Heat: Summer, although considered a popular time to have events especially weddings, is not necessarily the most comfortable. Unless the entire wedding is indoors with central air, chances are those guest are going to be reaching for a fan!
Solution:Hand held battery operated fans as wedding favors. You can personalize them four your wedding and this way the guest can actually read the program instead of using them to cool off.
Bugs: Summer time is breeding ground for bugs and at an outdoor wedding this can become a problem.
Solution: When choosing an outside venue, make sure to think about the surroundings and choose a venue that has maintained greenery.
Wind: In the Fall, the leaves are changing colors and the air is crisp, but the air can also be a little too powerful. A windy fall day can end up blowing decorations around and messing up your hair.
Solution: Make sure all decorations are secured to something stable or heavy enough to not blow away.
Also, try a classic updo for your hair to eliminate the risk of your hair getting tangled or getting in the way from an unexpected gust of wind.
Snow: Winter usually means snow and this past winter was especially cold and snowy. If you have always dreamed of having a winter wonderland but don’t want the cold temperature or snow to interfere then here are some solutions.
Solution: Some ways that you can make sure guests and your wedding party stay warm and happy at your winter wedding is to offer warm beverages like hot cocoa. When it comes to picking a venue make sure that the venue is strict with driveways remaining salted and shoveled. The wedding party can wear gloves to add a classic element and help them to stay warm in those beautiful outdoor snow photos.
Rain: Spring flowers are one of the top reasons to get married during this time of year but flowers grow because of rain. If an outdoor ceremony was planned this can become quite an obstacle.
Solution: Arrange for an outdoor ceremony under a tent so that even if it rains the wedding can proceed. A fun option is to have umbrellas in the colors of your wedding theme to distribute to guests who may have forgotten their own. These umbrellas will also make for great props in wedding photos.